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Do this to protect your company's accounting records from unauthorised access

by , 29 August 2014
Your accounting records are the lifeblood of your business. Without them, you can't:

• Comply with the Companies Act;
• Monitor and review business performance and processes;
• Comply with the various tax acts;
• Protect yourself and third parties who do business with you; and
• Get funding.

That's why it's crucial that you protect them from unauthorised access. The business world is cutthroat and third parties could get your records and use them against you. And this could bring your business to its knees.

To make sure no-one sabotages your business, do the following to protect your company's accounting records from unauthorised access.


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Here's how to protect your company's accounting unauthorised access


Experts behind the Practical Accountancy Loose Leaf Service recommend you do the following to protect your accounting records from unauthorised access and manipulation:

  1. Lock your accounting records and supporting documents in a secure room on your company's premises. This will ensure unauthorised people don't get access to them.
 
  1. Ensure that only management and accounting personnel have physical access to the room. People who don't deal with accounting records don't need access.
 
  1. Fit your premises with an alarm system.
 
  1. Save all electronic files and information on a local server that's in a secure server room. The server room must have passwords and the only people who must have passwords are management and accounting people.

Don't let competitors in the market gain access to financial information like sales forecasts and prices and use it to their benefit and to your detriment. Protect your company's accounting records from unauthorised access by using the above methods.

If you want more information on how to protect your company's accounting records from unauthorised access, the Practical Accountancy Loose Leaf Service is your best bet.

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