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Important: Make sure your contractors are registered with COID or else

by , 23 March 2015
If you have outside contractors working for your company, such as, cleaners, security, electricians and plumbers, you have to make sure they're registered with COID.

Why is this your responsibility? Read on to find out...

The importance of checking your contractors are registered with COID revealed

It's important you work with COID registered contractors in case your contractor's workers are injured or develop an occupational disease while carrying out work for you on your premises. In this case, the contracting company must process the COID claim.

Also, if the contractor isn't registered or hasn't paid their tariffs, your company will be held liable for their claims!

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Here are the three things you must do to cover yourself in case one of the contractors is injured:

1. Before you hire contractors, ask for their COID registration number or a copy of their COID Letter of Good Standing;

2. Keep this document in your Safety, Health and Environmental (SHE) file for that contractor, along with any other documents.
2. For example, documents about an employee's fitness for work, letters from doctors and training records (Section 37.2 of the Occupational Health and Safety Act (OHSA)); and

3. Always have a valid (current) COID registration or Letter of Good Standing for your contractors on file in case one of the contractor's workers is injured.

Note that you're responsible for all workers (including contractors) on your site. If there's no agreement in writing with your contractors about COID registration or tariffs, you'll be held responsible for any injuries.

Speaking of COID, don't forget to keep records:

Here are the documents you must keep for a minimum of five years (we recommend that you keep them for seven years) for proof of COID registration:

• Statement/return of earnings you submit;
• Assessments from the Commissioner;
• Copies of the Letter of Good Standing given to you from the Commissioner and from your contractors;
• Claims that have been made to the Commissioner for injured workers;

Payments made to employees from the Commissioner (if possible);
• Database of reported injuries; and
• A trend analysis of all injuries, including first aid-treated injuries.

There you have it. COID is an important part of your company's health and safety responsibilities.

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