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HSE reps: Do you know what your company's SHE file should include?

by , 20 March 2013
Let us ask you a question: If the Department of Labour showed up at your company's door today, are you 100% certain your SHE file is in order and up to date with all relevant documents? If you aren't, read on to discover the 14 things your SHE file must contain...

Whenever you start a new business or project, you need to develop a health and safety system that complies with the Occupational Health and Safety Act (OHSA).

And that means your HSE rep will have to compile (and keep up to date) your company's health and safety file (or SHE File).

'But, it's not a case of buying a file from your local stationer and throwing in whatever documentation you remember to keep copies of,' warns the Health and Safety Advisor. 'There are specific sections you must have, and you have to populate these with particular information.'

Here's a quick look at what your HSE rep needs to put in your company's SHE file…

14 must-haves for your SHE File 

According to the Health and Safety Bulletin, your SHE File should include the 14 following elements (13 if you're not involved in mining).

  1. Planning
  2. General administration requirements
  3. Appointment documents
  4. Risk assessments
  5. Training information
  6. Health and safety committee information
  7. Registers
  8. Hazardous substances
  9. Road management
  10. Incident management
  11. Emergency planning
  12. Contractors and subcontractors
  13. Audit checklist
  14. Mine health and safety requirements

Bottom line: As your company's HSE rep, keeping up with paperwork may not be at the top of your to-do list. But it's a legal requirement. By using this list of exactly what your company's SHE file must contain, you'll be able to keep it up to date and in order without spending hours trying to figure out what should go in it.

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