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Three factors you must consider when you issue an appointment letter to your employees

by , 18 July 2013
If you haven't issued your workers with appointment letters you're not complying with the OSH Act and its regulations. Yesterday I mentioned what appointment letters are and how they're the most overlooked part of your health and safety compliance. If you didn't read it, do it now because these simple documents are what stand between you and R50 000 in penalties for non-compliance!

Keep reading to find out why appointment letters are so important and what you need to consider when you issue them!

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Appointment letters are a legal requirement

Appointment letters shouldn't be a paper pushing exercise to avoid paying penalties, but must add value to your health and safety system. These letters show your employees which sections of the law they need to stick to. But more importantly, they're a legal requirement because you'll appoint competent people on your premises to reduce health and safety risks.
So here's how you can get started. Remember these three factors when you issue appointment letters.

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Three factors you must consider when you issue an appointment letter to your employees
  1. Be confident the worker you appoint is competent for the duties you'll give them. Don't appoint an employee who doesn't know how to do the job. They'll stumble and make costly mistakes! And when it comes to the health and safety of your employees, these are mistakes that'll cost your business;

  1. Don't appoint someone who already has a plateful of work on their desk! You'll burden them until they eventually burn out! What's worse is that they probably won't do the job properly! They'll make mistakes and forget to do certain checks. This won't help you keep your employees safe;

  1. Only include current and applicable legislation in the letter of appointment. If a law has been amended, make sure you update all the appointment letters it applies to! When the DoL comes knocking at your door and they find the appointment letters you issued are out of date, you'll be sitting in hot water!
If you think you only need to issue appointment letters to your company's health and safety representatives, you're wrong! You need to issue appointment letters according to Section 16.1 and 16.2 of the OSH Act! But before you start an internet search for a generic template, I recommend you get the all-in-one tool that's saving businesses thousands! You'll be glad you have it when the DoL inspector comes by to visit!
 
Stay well...

P.S. Click here to get the only tool that guarantees to save you up to R50 000 on appointment letter penalties!

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