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Give employees these four progressive warnings before issuing them with a disciplinary hearing or dismissal

by , 27 February 2013
Do you know that while some offences, such as theft, merit a disciplinary hearing and possible dismissal on the first offence, while other infringements need to be dealt with via a process of up to three warnings at progressively higher levels of severity? Read on to discover four progressive warnings you need to give your employees to discipline and dismiss them legally.

The method of progressive discipline depends on the seriousness of each specific offence. In this way, warnings accumulated on a progressive basis could culminate in a disciplinary hearing and possible dismissal.

Here are four progressive warnings you can give to employees.

Issue these four warnings before requesting a disciplinary hearing or dismissal

  1. Verbal warning. This is a reprimand that's accompanied by counseling for a less serious offence. It's important that all verbal warnings are recorded on the employee's personal file, but they don't need to be signed by the employee.
  2. Written warning. This warning is issued when a previous verbal warning hasn't had the desired effect. A written warning can also be issued where the seriousness of the offence renders a verbal warning inadequate. Unlike the verbal warning which need not be signed by the employee, a written warning must be signed by the employee, who must also be given a copy.
  3. Final written warning. This warning can be issued when a serious infringement has occurred, or when an employee has a valid written warning on file.
  4. Dismissal. 'After a disciplinary hearing has delivered a guilty outcome, an employee's services may be terminated for a most serious infraction or where he already has a relevant, valid final written warning on record,' says The Labour Law for Managers Loose Leaf Service.

It's important to note that not all warnings may be accumulated in this way. 'Only warnings for infringements of a similar type may be accumulated in a particular line of progression,' explains The Labour Law for Managers Loose Leaf Service.

Giving your employees these four progressive warnings will ensure you follow the correct procedure before issuing them with a disciplinary hearing.

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