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Here are the 3 most important elements to include in your disciplinary policy

by , 19 April 2016
Discipline is a vital component towards ensuring order and harmony in your workplace. And that's why it's so important for you to have a disciplinary policy in place.

Your disciplinary policy will set out the standards of conduct you expect from your employees, along with measures you'll take to address offences in the workplace.

Here are the 3 most important elements to include in your disciplinary policy...

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Elelment#1: Disciplinary approach

Your disciplinary policy should clearly set out the disciplinary approach to be followed in the workplace. In other words, it should state that any infringements of the rules will not be ignored.

It must also consider your company's disciplinary action as an entirely separate process to court decisions (should any infringements result in criminal charges).

NOTE: Under Schedule 8 of the Labour Relations Act, you must clearly explain your rules to all your employees.

TIP: Get each employee to sign a copy of your disciplinary policy, confirming they have received a copy of your disciplinary policy and explanation, and that they understand it.

Elelment#2: List the types of infringements

List the types of infringements and define them. This can be done in general terms.

Move from 'Less Serious Infringements' to 'Very Serious Infringements', and clearly set out what constitutes each one of them in relation to verbal warnings, previous warnings, final warnings, disciplinary hearings and dismissals.

Element#3: Levels of discipline

Many infringements require a process that goes through various levels. You must clearly state what they are in your disciplinary policy.

For example, Level 1 can be a verbal warning, level 2 a written warning and so on until the final level ends up in dismissal.
 
*Those were the 3 most important elements to include in your disciplinary policy.

To learn more on discipline in the workplace, such as 5 actions which don't qualify as disciplinable misconduct, and more, page over to Chapter D 02 in your Labour Law for Managers handbook.

If you don't already have this useful Labour Law resource, simply click here to order your copy today. 

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