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What's a disciplinary code and why do I need one?

by , 07 August 2014
Today we've decided to share some of the questions our labour experts receive from employers daily.

One question they receive all the time is about a disciplinary code.

Recently, an employer from Johannesburg wants to know what a disciplinary code is and why he needs to have one in his company.

Here's what you need to know so you can ensure you have effective disciplinary procedures in your workplace.

Our experts define a disciplinary code as follows


According to the experts at the Labour Law for Managers Loose Leaf Service, a disciplinary code is a written document that describes the steps you'll take when taking disciplinary action against employees who commit misconduct.

Note: Disciplinary action refers to the steps you take as an employer to deal with employees whose conduct is unacceptable.

Now that you know what a disciplinary code is, let's look at why you need it in your workplace.
 

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Here are four reasons why you must have a disciplinary code in your workplace


You have a right to set rules for your workplace and expect employees to comply with them. If they don't, your code should set out, as far as possible, the consequences of not doing so.

So having a disciplinary code will:

#1: Give you the tools and steps to deal effectively with disciplinary problems;

#2: Make your employees aware of the standards of conduct you require and expect from them;

#3: Help ensure you deal with disciplinary issues in a fair and legal manner that won't land you at the CCMA; and

#4: Ensure everyone in your company knows how you deal with disciplinary problems. There won't be any surprises when you take disciplinary action.

Now that you know what a disciplinary code is, make sure you put one in place so you can ensure you have effective disciplinary procedures in your workplace.
 



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