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CHECKLIST: Three Employment Equity forms all designated employers must submit

by , 02 August 2016
CHECKLIST: Three Employment Equity forms all designated employers must submitAs a designated employer, you have to adhere to the Employment Equity Regulations, and one of the requirements is that you have to complete and submit all relevant forms.

But what forms exactly must you submit?
In this article, I'll show you the three most important Employment Equity forms you need to submit.

So keep reading to see what they are...

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In the new amendments to the Employment Equity Act, the DoL says you must:
 
·         Get rid of all unfair discrimination – or face a R30 000 fine;
·         Draw up a legally compliant EE plan every year – and use the new method to submit;
·         Pay employees who do the same work equally – or risk being taken to court;
·         Set up an EE forum that is a correct representation of the nation – be careful, SAPS got this wrong;
·         Report on how you're achieving your EE goals – but what if you're not…?
·         And loads more

But do you even know where to start?
 
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CHECKLIST: Three Employment Equity forms all designated employers must submit

 
FORM#1: Declaration by the employee (EEA1)

You must give this form to all your employees to complete , employees will give information regarding their gender, race, and disabilities etc. This will help you see which employees are from designated groups. 

The information on these forms must be protected, as it's confidential. So take necessary security measures to ensure such information doesn't leak.

FORM#2: Income differentials statement (EEA4)

As stated, this form deals with differences in income within your company, and you are required to submit details on it.

IMPORTANT NOTES:

1.       You now have an obligation to address equal pay for equal work differentiation.

2.       You must include details regarding foreign nationals' remuneration, as well as provide any explanations for any differences in their remuneration.
 
FORM#3: EE Report (EEA2)

You will use this from to submit your EE Report to the EE Registry, and it must be submitted by the first working day of October.  In it you must include things such as:

·         The total number of employees;
·         The total number of employees promoted;
·         The total number of new recruits;
·         The total number of terminations etc.

PS: Don't forget to include the total number of people with disabilities in each of these above-mentioned areas.

IMPORTANT NOTES:

1.       The Director General doesn't look into reasons why you didn't submit this form on time, so ensure you do so to avoid any possible penalties. But if you really can't meet the submission deadline, then you need to apply for an extension by August of the year you're submitting for.

2.       The way in which you report must be the same from year to year, and nothing must change for the duration of the plan.
 

*NOTE: There are five other forms you need in order to compile your EE Report. So to see what they are, as well as to learn more on what to include in each of these forms,  page over to Chapter E 18 in your Labour Law for Managers handbook, or click here to order your copy today


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