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Look like a winner...Send Health & Safety reports to your board members

by , 26 August 2013
What can you report monthly to your board members or manager to keep them updated on your Health and Safety performance?

Dear Reader

Last week, we spoke about what your 'to do' list should look like as a Health and Safety manager in an office environment. Let's take it a step further. What can you report monthly to your board members or manager to keep them updated on your Health and Safety performance?

Although it varies in companies and industries, read on for our basic guidelines from one of our experts, Nell Browne.

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Discover the one tool that'll help you compile your own SHE file quickly and easily and help keep it up-to-date...

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Look like a winner…Send Health & Safety reports to your board members

The law doesn't say that you have to send update reports on Health and Safety to your board members or managers. But, if you want to keep your board members informed, here's a list of basic elements to have in your report. Our expert, Nell Browne, has researched this and all of our recommendations to make sure that you comply with the OHSA (sections 24 and 25).

Seven things to include on your Health & Safety Report
  1. Lost time due to injury. Record how often it is happening (Frequency rate)
  2. Number of First Aid cases
  3. Number of Fatalities
  4. Number of adverse health events. For example, contact dermatitis or work related musculo-skeletal stress, when your employee needs medical treatment but isn't booked off sick.  You should record the number of Incidences. The number of new cases diagnosed in a given time period. And the prevalence rate. Ie how many employees have the same disease?
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  1. Number of absentees. You can analyse this data and try to pinpoint why employees are off sick. Is it due to Sick Building Syndrome?
  2. Number of property damage cases. For example, an employee drops a filing cabinet and damages the tiles.
  3. Near miss / near hit. I like to see very high near miss reporting as these events are indicators of your problem areas where risk is not adequately controlled.

Now that you have the basics in place, build onto your report by including other elements that are applicable in your company, or specific to your industry. Only you can put Health and Safety on your company's map. Up your game and be noticed!


Until next time,


Louise Harty
Senior Product Manager: Workplace Safety

PS – If you want more tips and tricks on how you can really excel in your position, sign up now. Try our Health & Safety Advisor


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