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Revealed: The real cost of not implementing controls for your business communication systems

by , 24 July 2013
Your communication systems are central to the effectiveness of your business. But the use of the Internet has become a huge problem with many employees abusing this business tool. The potential consequences for you as an employer are dire! Read on to discover the kind of abuse you'll be opening your business to if you don't implement controls for your business communication systems.

Communications systems like the Internet allow your workers to do their work with ease. But this business tool can also bring your business to its knees if you don't implement measures to govern how it must be used.

If you don't implement controls for your business communication systems, your employees might:

  1. Waste working time surfing the Internet or participating in chat rooms or news groups.
  2. Abuse your email facilities for private purposes.
  3. Hack into your confidential files.
  4. Email your confidential information as a means ofcommitting industrial espionage
  5. Make defamatory statements via your email system leading to serious legal action. This could cost you thousands of rands in damages.
  6. Download offensive material from the Internet or send racist and sexist jokes. 'When this happens some of your staff may be offended by the nature of some of the material displayed. And this can affect staff morale and lead to claims of sexual harassment,' warns the Labour Law for Managers Loose Leaf Service.
  7. Leave online web pages or email running open unnecessarily.
  8. Change configuration settings without the assistance of the System Administrator.
  9. Fail to deal with and clear out their emails regularly.
  10. Ignore virus warnings and fail to contact the Systems Administrator for all suspicious looking emails.
  11. Ignore security and password regulations.
  12. Perpetrate electronic fraud or copyright infringements.
  13. Overuse your email system, thus slowing down your network and reducing access for other employees.

These are just some of the ways your business will be affected if you don't implement proper controls. Don't take that risk,implement controls for your communication systems starting today.

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