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The one thing your HR department must do before you close for 2014

by , 24 November 2014
As you prepare to wrap up 2014, certain tasks should be at the top of your agenda as HR.

By now you should have done:

• Bonus calculations;
• Leave pay calculations and leave balances; and
• You've prepared for January just in case employees ask for loans.

And while you're certain you've covered everything, don't move on just yet.

There's one more thing you must do as an HR department before you close. Read on to find out what it is so your business will continue to run efficiently over the holidays.

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Before you close for 2014, your HR department must do this

The one thing you must do before you close for 2014 is arrange employees who will work over the holidays.
Managing director at Sage VIP and Sage Pastel Payroll, Anton van Heerden calls these employees 'the skeleton crew'.
He says, 'with summer in the air and children on school holidays, lots of employees want to take leave over December. [That's why] it's important to ensure that there are enough people around to attend to urgent customer requests, answer the phones and keep an eye on the business.'
He adds, you must 'double check who has taken leave and who is available to work to make sure you will not be short-staffed.'
Being short-staffed over the holiday period can wreak havoc on your business. Your company's bottom line will suffer.
In fact, alliancestaffing.org says, 'having an inadequate number of workers in a workplace will add pressure on the workers who have to do the work.'
It may also lead to resentment in the workplace. That's why it's important to plan ahead. After all, December time doesn't mean your company has to stop functioning.
If, for example, you're arranging your 'skeleton crew' and you realise you may have to ask some employees to work overtime, remember the following points so you don't breach provisions of the Basic Conditions of Employment Act (BCEA).

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If you realise you have to ask some employees to work overtime, comply with the BCEA

The BCEA makes it clear that you can't force employees to work overtime unless you have an agreement in place. So make sure you get your employees' consent.
In addition, according to the Labour Law for Managers Loose Leaf Service, your employees can't work more than ten hours overtime a week (Section 10(1)(b) of the BCEA). And you also can't let employees work more than 12 hours on any one day (Section 10(1A) of the BCEA).

Your duties for December as an HR department aren't complete if you haven't arranged employees who will work over the holidays. Perform this duty so your business will continue to run efficiently over the holidays.

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