Why do you need to use a Leave Request Form to manage your employee's leave?
The Labour Law for Managers Loose Leaf Service says employees must apply for leave writing on the prescribed Application for Leave form or Leave Request Form.
Note: The Application for Leave form or Leave Request Form is sometimes referred to as a 'leave application letter'. To avoid any confusion; make sure your employees refer to it as an Application for Leave Form or Leave Request Form.
Tell your employees to get this form from your Human Resources Department. And you can make it clear in your leave policy that they must apply for leave two weeks prior to the requested dates and submit it to their line manager.
Having a Leave Request Form will basically help you keep tabs on who is taking leave and the type of leave they're taking. This form will also help you manage leave better as they'll be little room for sick leave abuse.
So what does this form include?
In 2014 you will contribute to R19 billion spent in sick leave!
Sounds impossible, I know. I didn't believe it either. But R19 billion is what sick leave costs South African companies a year. This is equal to the amount medical aids paid to suppliers in 2010.
And did you know R57million of that is from employees taking 'sick days' off purely because they just didn't feel like coming in to work?
Stop your employees abusing sick leave today! Our experts will show you how…
What does a Leave Request Form look like and what's on the form?
You can find the Leave Request Form template here.
The Leave Request Form or Application for Leave form contains the following info:
#1: Employee name
#3: Manager or superior that your employee reports to
#4: Type of absence requested (your employee must choose the relevant reason)
#5: Dates of absence
#6: Reason of absence
#7: Employee's signature and date
The Leave Request Form also contains a section of details (Manager/supervisor approval). This is the section you must fill in as a manager or supervisor. This includes your signature, date, the comments section and whether you've approved or rejected your employee's leave.
The bottom line: 'Absenteeism is a billion rand problem and there's no doubt your company suffers this scourge, warn the experts at the Labour & HR Club. But, you can manage it if you use the Leave Request Form template we've provided.