HomeHome SearchSearch MenuMenu Our productsOur products

Four instances where you're allowed to read your employee's emails

by , 22 July 2013
While the law prohibits your uncontrolled access to your employee's private communications, it does provide you with some rights of access under certain conditions. Read to discover the four instances where you're allowed to read your employee's emails.

Although your employee's privacy is important, the Interception Act does allow you to intercept your employee's communications.

BUT only under these four conditions.

You may read the contents of your employee's email under these four conditions:

  1. You have been authorised in writing by your employee to do so;
  2. You have very real grounds for suspecting that some form of abuse is taking place;
  3. You have informed the employee concerned in advance that the emails might be intercepted; and
  4. The email was sent in the course of your company's business.

Just bear in mind that it's unclear what the Interception Act means by the phrase 'in the course of your company's business'.

If this includes private emails sent during business hours, then this may give you the right to read them. But if it only means you can look at emails sent for business reasons then this isn't a licence to read private emails, even if they are sent during business hours, warns the Labour Law for Managers Loose Leaf Service.

So, until the courts provide clarity on this issue, you need to tread extremely carefully in this area.

Knowing the four instances when you're allowed to read your employee's emails will ensure you don't infringe on his privacy.



Related articles




Related articles



Related Products



Comments
1 comments


john truter 2014-03-27 08:04:13

good day

i need some help. i have been trying to get my company to pay for a course SAMTRAC that i wanna do as i am the company SHEQ manager. monthly monies are being deducted from my salary for training but i have not done any courses in over 2 years. i was told that they would look into it, but that's where it ends all the time. they told me over two years ago that they would send me on this course once there is money available. i am at my wits end. please help.

Recommended for You 

  Quick Tax Solutions for Busy Taxpayers – 35 tax answers at a glance



Here are all the most interesting, thought-provoking and common tax questions
asked by our subscribers over the last tax year – everything from A to Z!

To download Quick Tax Solutions for Busy Taxpayers – 35 tax answers at a glance click here now >>>
  Employees always sick? How to stop it today



Make sure you develop a leave policy to regulate sick leave in your company.

BONUS! You'll find an example of the leave policy and procedure in this report.

To download Employees always sick? How to stop it today click here now >>>
  Absenteeism: Little known ways to reduce absenteeism



This FREE e-report will tell you how you can reduce absenteeism in your workplace while avoiding the CCMA and without infringing your employees' labour rights.

To download Absenteeism: Little known ways to reduce absenteeism click here now >>>
  7 Health & safety strategies to save you thousands



Don't let a health and safety incident cost you one more cent. Implement these seven
strategies in your company today.

To download 7 Health & safety strategies to save you thousands click here now >>>