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Here's how to prevent trade unions from using your business's communication Systems

by , 10 May 2016
So here's the scenario: A trade union pitches up at your office and has a long list of demands regarding rights over your business's communication systems.

In that list, they:

· Demand access to your facilities in order to communicate with their members as well as to carry out other duties of trade union representatives;

· demand that you don't monitor these systems used by employees and trade union officials;

· claim the right to use your communication systems to send and receive communications, which are completely unrelated to your business, during working hours; and

· demand to use online bulletin boards for trade unions and employees.

The first question that would be running through your head right about now is: 'Can they even do that?'

Well, the unfortunate truth is that they can. But there is a way you can deny them their demands!

Keep reading to find out what it is...


You have an obligation to protect your employee's personal information.

You have to protect your employees' data and personal information. This is according to the Protection of Personal Information Act (POPI).

If the employee's personal data is leaked and it lands in the wrong hands, you could face a fine of up to R10 million or a prison sentence.

But, you can avoid this…Here's how…

Use your internet policy to your advantage

You can refuse any of the above-mentioned demands, by a trade union, if you can show that it's risky to your business to allow for them.

To do this, you should refer the union to your internet policy on this matter.
IMPORTANT: That sounds easy enough. But what if you don't have an internet policy in place? More importantly, how can you ensure that you have an effective internet policy in place that can actually deal with this trade union issue?

*Well, the answer is simple: To get hold of a sample template you can use when drawing up an effective internet policy, and to see a sample clause you can use to effectively deal with trade union representatives wishing to make use of your communication systems, page over to page 009 of Chapter E 02 in your Labour Law for Managers handbook.

And if you don't already have a copy, don't stress. We've got you covered!

Simply click here to order a copy of this fantastic labour resource today and get on top of all labour-related issues imaginable in the workplace. 

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