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Here are four tips to make your workflow easier when conducting reference checks on job candidates

by , 08 October 2014
Effective reference checking requires a system.

If you don't have a system, it will be almost impossible to track who you've called, the status of each call and who you still need to call. You'll just be running around in circles.

Since that's the last thing you want, we recommend you use these four tips to make your workflow easier when conducting reference checks on job candidates.


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Conducting reference checks on job candidates? Use these four tips to make your workflow easier 


Tip #1: Prepare a past employment spreadsheet for each candidate.
 
Note: Using a past employment spreadsheet ensures you ask the same questions for candidates who are closely matched, which means you question them in the same way (in a fair manner.)
 
When it comes to your past employment spreadsheet, for each applicant, you need to complete the name and contact information for each past employer, as well as any standard reference questions.
 
Tip #2: Use the past employment worksheet to track all phone calls, including who you've called and the results.
 
The Practical Guide to Human Resources Management says, this information is worth its weight in gold should you ever be called upon to demonstrate due diligence.
 
Tip #3: Include on the spreadsheet essential information that the applicant reported. This includes the dates he was employed, his title, his job responsibilities and his reason for leaving. Then, during a call, you can easily compare the past employer's information by writing it alongside what your applicant has supplied.
 
Tip #4: If you're asking specific job-related questions relevant to the knowledge, skill and abilities related to a particular position, then make sure those questions are ready.
 
There you have it: Using these tips will help make your workflow easier when conducting reference checks on job candidates.
 
PS: For more information on conducting reference checks and recruitment, checkout Recruitment: The Complete Guide.


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