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Eight things you must do to plan your health and safety risk management internal audit

by , 24 February 2014
Planning for an audit is the most important phase. Read on to find out the eight things you must do to plan your health and safety risk management internal audit.

There are eight things you need to know and do to get started with your health and safety risk management internal audit.

Here's what you must do to plan and prepare for your health and safety risk management internal audit

#1: You need a standard audit procedure

A standard audit procedure is a set of rules your company uses when conducting audits.

The Health & Safety Advisor says this procedure ensures:

  • The quality of your audit is high;
  • Your audit is effective;
  • Continuity; and
  • Easy comparison of results.

#2: Notify all parties in writing

You must notify everyone taking part in, or affected by the audit. They need to know where, when and what time the audit will take place. You must do this in writing.

#3: Have the company information handy before you start

Here's a list of the types of information your audit team may need to get from your departments:

  • A company organogram;
  • The roles and responsibilities of appropriate employees;
  • Health and safety personnel;
  • Staff statistics;
  • Working hours and shifts;
  • A floor plan;
  • Company profile;
  • Process flow;
  • Health and safety risk profile;
  • Remote operating locations or off-site activity;
  • Union representation; and
  • Energy sources.

#4: Review your previous audits

You must look at your previous audit results. They'll give you a good idea of how well your risk management system worked. You'll also be able to see areas you need to focus on.

In addition, the previous audit will remind you of previous recommendations. You must check that you put those recommendations into action.

Keep reading for four more items you need to plan and prepare for your health and safety risk management internal audit

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#5: Look at the statistics

Look at your incident statistics from the past twelve months. These tell you how effective your risk management system has been.

The Advisor says if you do a trend analysis of accidents that happen in your workplace, you'll be able to highlight problem areas so you're aware of them before you start your audit. You can do this in the form of a spreadsheet with graphs.

#6: Know the health and safety legislation

Know which laws each area in your business needs to comply with.

#7: Plan your time

Give everyone involved an audit plan. This plan also outlines the timing schedule. This way everyone knows when the assessments on their areas will be.

#8: Know the personal protective equipment (PPE) requirements

Your audit team must know what the site's protective equipment requirements are. Don't forget to wear your PPE when doing the audit.

There you have it; doing these eight things will help ensure you properly plan for your health and safety risk management internal audit.

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