After you identify risks in your workplace in a risk assessment, you must implement risk controls.
One of the controls you can use is administrative controls.
But do you really know what 'administrative controls' entail?
Read on to find out the six administrative health and safety risk controls you should implement to reduce risks in your workplace and protect your employees.
Six administrative health and safety risk controls you should implement after a risk assessment to keep employees safe
The Health & Safety Advisor
says the administrative health and safety risk controls
you can implement include:
#1: Complying with health and safety laws that apply to your business.
This includes relevant Acts and their supporting regulations. For example, if you're in the construction sector, you must comply with the OHS Act.
As well as all the regulations that apply including Construction Regulations.
#2: Maintaining proper health and safety records
Legally, you have to keep certain records.
Last year, we wrote an article
outlining 21 different health and safety records you must keep. Make sure you keep:
Your OHS Policy;
Your health and safety agreement;
Policies and procedures that enable you to be legally compliant;
Documents that include your hazard identification and risk assessment and the safety precautions you put in place afterwards;
All your letters of appointment;
All your data from your occupational hygiene monitoring;
Medical surveillance records;
Shift schedules and staffing establishment;
Records of all of your OHS training that relate to particular work hazards and risks and training needs analysis;
Performance management records;
Details of the selection of your equipment and personal protective equipment (PPE);
A register of all the PPE you've handed out to staff;
Inventory of your equipment and equipment safety manuals ;
Checklists and registers of all your equipment;
Records of your preventative maintenance;
Your health and safety representative's inspection sheets;
Minutes from your health and safety committee's meetings;
Previous incident reports;
Audit reports from internal and external health and safety audits; and
Minutes from management's health and safety review meetings.
Your 1 527 health and safety duties as an employer
*********** Advertisement ************
When was the last time you checked what disinfecting agents and cleaning materials your company uses?
Do you comply with the Hazardous Chemical Regulations?
There are over 1 500 items you must evaluate in your workplace according to the OHS Act and hundreds more from SABS 0400: National Building regulations.
Health and safety laws apply to EVERY company, if you have more than 20 employees you have even greater obligations.
Other administrative health and safety risk controls you can implement
#3: Make sure competent supervisors oversee how your employees work
Your company's health and safety supervisors are crucial when it comes to your risk management efforts. They're your right hand men.
Read this article
to discover three essential duties they must perform so you can make sure they are aware of what they must do.
#4: Document health and safety procedures and make sure they're easily available to your employees
Outline what your employees must do to work safely and make sure they know where to find these procedures.
This brings us to the next point…
#5: Give your employees health and safety training
After you document your health and safety or safe work procedures, train your employees on them. Assess these measures regularly to see if your employees really follow them.
#6: Doing medical surveillance
There are four high risk occupations that require medical surveillance. Find out what they are here
and what you need to do when it comes to this process.
There you have it: Implement these six administrative health and safety risk controls after your risk assessment to help reduce risks in your workplace and protect your employees.
PS: For everything you need to know about risk assessments, check out Risk Assessment: The 100% legally compliant risk assessment toolkit.