1. Fill in the W.CL.2 form:
When reporting to the Compensation Fund, you must fill out part A of the E.CL.2 form. The form can be found in any labour centre or on the Department of Labour's website.
After an incident in the workplace, you must send an immediate report to the Department of Labour. On top of this report, you are also required to report to the Compensation Fund. Here are five steps on how to go about it.
2. Give the form to a doctor or hospital as soon as possible!
As soon as the form has been collected, tear off part B and give to a doctor or hospital.
3. Send the form directly to the Compensation Fund
You must fill in your part of the form and send it to the Compensation Fund as soon as possible. DO not worry about waiting for a doctor to fill out the other form first. Just send that one through when it is ready. But just check first because sometimes doctors or hospitals send the forms off directly to the Compensation Fund.
At the end of the day, it is YOUR responsibility to ensure that all forms are submitted to the Compensation Fund.
Forms must be sent to:
The Compensation Commissioner
PO Box 955
• You must include a copy of the employee's Identity Document!
• Keep copies of all the forms you send to the Compensation Fund in case they lose them.
• Keep following up until you get a claim number. Keep this number safe.
• Give a copy of the claim number to the injured employee.
When we asked the Commissioner what he wants in an incident report, this is what he said...
Whenever you place a claim for one of your employees with COID, the Compensation Commissioner examines your incident report in extensive detail.
And I know exactly what he looks for!
He checks that every detail of the workplace incident or occupational injury has been included along with all the details of your investigation.
Miss JUST ONE point on his checklist, and he'll delay your claim. And your employee's compensation will now be your problem!
That's why you need to make sure you conduct a thorough incident investigation the first time around.
4. Pay compensation to the worker:
You will need to pay the injured employee for the first three months after the incident.
There are 2 options:
• The legal requirement is to pay the injured employee 75% of his/her monthly earnings up to R16 382 per month.
• On the other side, you may pay the employee's full salary. The Compensation Fund will refund the employer for compensation paid according to the rates at the time.
5. Send follow-up forms:
• Send the 'First Medical Report' (W.CL.4) to the Compensation Fund as soon as you receive it from the doctor.
• If the injured employee is away from work for a long time, send Progress Medical (W.CL.5) Reports every month. Collect them from the doctor every month and ensure that they are sent through.
• When the worker returns to work, send through the 'resumption Report' (W.CL.6) together with the 'Final Medical Report' (W.CL.5) to the Compensation Fund.
• Doctors may sometimes send the forms off directly to the Compensation Fund. Get copies of them. The same goes for all forms sent through.
• Depending on the consequences of the employee's injuries, you may have to consider alternative employment for him/her when he/she returns to work.
So there you have it! Five steps to follow when reporting an incident to the Compensation Fund.
But remember that there is still a lot more to know! To find out more about incidents in the workplace, click here