Create effective health and safety procedures in just seven steps
Step #1: Before you plunge into writing your procedures, take time to write up:
- A brief introduction;
- Explanation of the purpose of the procedures;
- The scope of the procedures; and
- The significance of the new or revised procedures.
Step #2: Create an outline for all the procedures. You need to be very precise in your procedures so take the time to draw up a list of all the procedures you'll need and the details for each one. This helps you save time and effort because it ensures you focus on exactly the procedures you need.
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The simple copy, paste, print secret to compiling your SHE file in less than one hour
You're in charge of health and safety, on top of all your daily duties. And now your boss tells you he expects to see a comprehensive SHE File on his desk by morning.
You know this task can take you anywhere up to 10 hours or more. It's quite possibly hundreds of forms and pages that you need to quickly compile and file.
Where do you start?
And how on earth are you going to compile a SHE file by tomorrow morning?
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Step #3: Start writing out the procedures and use precise words that mean something to you. Avoid using long or complicated words and sentences that are vague and confusing.
Step #4: When you finish writing the procedures, create a summary of them. Compare the text with the introduction and your objectives to see if all your procedures do their jobs.
Step #5: Ask one of your managers to do a dry test on your procedures by trying to follow them.
Step #6: Check your writing for spelling and grammar mistakes. After all, nothing looks worse than a formal business document that's full of spelling errors.
Step #7: When you distribute your procedures ensure your employees sign to say they read it and understand it.
It's easy to create effective health and safety procedures if you just follow these seven steps.