Health and Safety Audits: The two things you must cover in your pre-audit meeting
You need to carry out health and safety audits at least once every year. Not only will it help you identify any problems within your workplace's health and safety system, but according to the Occupational Health and Safety Act, conducting them is a legal requirement. The most important step is your pre-audit meeting.
In this meeting, you must ensure that two important things are covered before starting your health and safety audit, to ensure that it's as successful as possible. And in this article, I'll show you what they are...
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Health and Safety Audits: The two things you must do in your pre-audit meeting
1. Gather all relevant staff
You must gather all relevant staff, such as management representatives and health and safety representatives (from the relevant sections and departments you'll be auditing).
You must have at least one management representative and health and safety representative, from each department you'll be auditing, present at this meeting.
2. Explain the scope of the audit
Here, the auditor must explain the entire scope of the audit to all present at the meeting.
In other words, the auditor (whether that's you or someone else) will tell the managers and representatives exactly what will be required of them during the audit, as well as lay out the order of events for the day of the audit (otherwise known as the 'audit schedule).
For example, the auditor can set aside times on the day for interviews with employees as well as for observations.
Remember that the purpose of all this is to ensure that the audit goes as smoothly as possible on the day. After all, planning is the key here.
Once all that's done, you're on the right track to conducting a successful health and safety audit on the day.
*To learn more on the entire health and safety audit procedure, page over to Chapter H 06
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