Make sure your Health and Safety Agreement contains these 2 important elements
If you have 20 or more employees, you must meet with your employees' representatives to discuss certain areas of the law and draw up a Health and Safety Agreement, after which you must implement it.
This agreement helps set up and manage the health and safety communication structures in your workplace (by using your Health and Safety Representatives and Committees).
Now, when drawing up your own agreement, there are certain elements it must contain, 2 of which are very important.
Let's take a look...
Do you have more than 20 employees?
Don't ignore this health and safety obligation or else!
The DoL will slap you with a R50 000 fine or 1 year in jail if you don't have a health and safety representative.
Here's how to avoid it…
Your Health and Safety Agreement must provide for the way in which a Health and Safety Representative can be removed from office.
After all, you could very well end up with a Representative who doesn't carry out his health and safety duties (such as inspections).
So, for example, the employees of the area can request a special meeting with the SHE manager. At the meeting, it's decided that the position of the relevant Health and Safety Representative should be cancelled, after which a new health and safety representative is elected.
Your agreement should make provision for how vacancies for a Health and Safety Representative are filled, in the instance that, for example, one of them transfers to another company and you need to fill the unexpired position.
You can state in the agreement that:
· 'A local election will be held and a new appointment made for a full term';
· 'A local election will be held and a new appointment will be made to complete the unexpired portion of the current term'; or even just
· 'A person who's interested in health and safety will be nominated and appointed to complete the term'.
*Those were 2 very important elements to include in your Health and Safety Agreement. But don't forget that there are many other
elements that are equally as important.
To see what they are, go to Chapter E 01: Employer Obligations
in your Health and Safety Advisor
handbook today, or click here
to learn more.