You must introduce a health and safety communication system in your workplace to:
A good communication system will show your employees that you care about their wellbeing. At the same time, as management, you'll realise that with the correct motivation and knowledge, your workers also contribute significantly to your company's aims and objectives.
But before you implement a health and safety communication system, you must plan exactly what you're going to do and what you want to achieve. If your attempts to communicate fail, it'll be difficult to implement a new system later as you'll have lost credibility with your employees.
Here are three steps you can use to plan an effective health and safety communication system
Step #1: Appoint someone with the necessary knowledge and experience to plan and implement your communication system.
In a small company, this could be your managing director or production manager. In a larger business, this person could be the health and safety manager, or a new employee especially employed for this task.
Step #2: Decide why you need the communication system.
For example, you could be doing it to improve communications and understanding to prevent accidents and incidents or you could be doing it to only satisfy legal requirements. Whatever your reasons are, it's important you clearly define them so you can achieve your objections.
Step #3: Decide what information you'll communicate to all your staff. This starts from the top and moves down.
'Management must draft a policy and mission statement. This document will change as the system develops and you receive input from your workforce,' says the Health&Safety Advisor.
Use these steps to help ensure you plan an effective health and safety communication system.