A basic requirement when it comes to achieving compliance with health and safety laws such as the OHS Act is that you must audit your health and safety management system at least once a year.
Now there are a variety of systems you can use to do this, but the OHSAS 18001 audit system is the most effective.
According to saiglobal.com, OHSAS 18001 will help you achieve more than just compliance. It will help you achieve a global standard of health and safety.
Here's how to use this system to ensure your health and safety management meets international standards.
This is the basis of the OHSAS 18001 system
System-concepts.com explains that the OHSAS 18001 works on a 'Plan – Do – Check – Act' system. This means you:
1. Determine your current health and safety standards and form a plan to improve them;
2. Implement that plan;
3. Check if your plan is working. This is where audits come in. They'll help you determine if your system continues to meets international standards; and
4. Lastly, take whatever steps necessary to improve your system so it works effectively.
Once you begin your OHSAS 18001 audit, there are another 11 steps you must take:
1 Develop a health and safety management system;
2 Organise the audit;
3 Do a pre-assessment audit;
4 Gap analysis;
5 Create an action plan;
6 Do a management review (we'll talk about this in detail in a moment);
7 Stage 1 audit: This audit focuses on the arrangements you've put in place in your company to meet the requirements of OHSAS 18001;
8 Health and safety audit;
9 Stage 2 audit: This audit focuses on implementing additional arrangements in your company;
10 Do surveillance visits in your workplace; and
11 Improve your system continually.
It's stage six of this process that I want to focus. After all, the management review will help you determine if the way you run and review your health and safety system works effectively.
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Are you complying with the entire OHS Act and 19 Regulations?
Are you 100% compliant? How can you be sure?
Here's are the eight checks you must do when you complete the management review stage of your audit
1 Check if your company does programmed reviews of your health and safety management system;
2 Does the review consider the overall performance of the health and safety management system?
3 Does the review consider the performance of the individual elements of the system?
4 Does the review consider the findings of audits?
5 Does the review consider internal and external factors affecting health and safety management?
6 Is the review forward-looking, adopting a proactive approach towards improving the health and safety management system and business performance?
7 Does the review consider the results of participation and consultation with interested external third parties; and
8 Does the review identify decisions and actions relevant to changes to health and safety performance, policy and objectives?
If your health and safety management passes all eight checks, continue to the next stage of your audit and achieve international health and safety accreditation.