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Rachel Paterson

  • Employment Equity Act change: What does 'EE steps and measures' mean?
  • The Employment Equity Act amendments are still causing quite a lot of concern for employers. The provisions mean you'll now have to increase your efforts to not only get more diversity into your organisation, but also actively eliminate unfair discrimination in all areas of work. On top of this, you also have to thrash out exactly how you plan to do it. Then add that level of detail to your ... ››› more
  • [27 January 2017]
  • Eight topics you must include in your induction training for contractors
  • According to the new Construction Regulations 2014, it's your duty as the client to provide induction training for any contractors on site. Here's a checklist of eight items you must include in your induction training for your contractors. According to the new Construction Regulations 2014, it's your duty as the client to provide induction training for any contractors on site. It's a vital part of... ››› more
  • [18 January 2017]
  • Six factors to consider when preparing your health and safety audit schedule
  • You know you need to conduct health and safety audits regularly. They help you identify the key problems in your Health and Safety System, check you're compliant and helps you prevent problems before they happen. Before you start your audit, you need to draft a schedule to plan how you're going to approach your audit. ..........................Advert....................... Attention! Heal... ››› more
  • [04 January 2017]
  • Six quick tips to make your staff wear their PPE!
  • Your role as Health and Safety Rep is to ensure all your employees wear their personal protective equipment (PPE). If your co-workers don't wear their PPE and you ignore it, you're being negligent in your duties and there are consequences.   .............................HIghly Recommended.......................... Attention! Health and Safety specialists face fines imposed by the Do... ››› more
  • [02 January 2017]
  • I have a headache... does anyone have a Disprin for me?
  • How often have you been asked for a Disprin or Panado? Everyone gets a headache at some point at work. And without a second thought, you reach for the box in your drawer and hand them a pill. But as a health and safety professional, have you ever stopped to consider the possibility that you could be handing that person a death sentence? The question is: 'Are you legally allowed to give y... ››› more
  • [21 December 2016]
  • Six factors to consider when preparing your health and safety audit schedule
  • Before you start your audit, you need to draft a schedule to plan how you're going to approach your audit. Here's our list of six factors you need to consider when preparing your audit schedule... Dear Reader You know you need to conduct health and safety audits regularly. They help you identify the key problems in your Health and Safety System, check you're compliant and helps you prevent prob... ››› more
  • [12 December 2016]
  • Is an Injury on Duty (IOD) paid or unpaid leave?
  • Do we still pay an employee for time off for an injury on duty? We all deal with injuries in the workplace at some point, so do you know the answer to this question? One of our Health and Safety Club members asked an interesting question about injuries on duty (IOD). His question was 'Do we still pay an employee for time off for an injury on duty'? We all deal with injuries in the workplace at s... ››› more
  • [24 November 2016]
  • Answers to four of the most frequently asked risk assessment questions
  • Have questions about risk assessments? If so, continue reading to discover some of the answers to your questions. Four answers to your risk assessment questions   Question #1: What's risk assessment matrix? Answer: Experts at the Health & Safety Advisor say that a risk assessment is the process of estimating and communicating workplace safety risk and deciding whether this risk is a... ››› more
  • [16 November 2016]
  • 3 incident investigation tips you simply cannot ignore!
  • When I mention the phrase 'incident investigation' to those who aren't familiar with health and safety lingo, they simply pass it off as a quick check into why the tea lady slipped in the kitchen. However, you and I both know that incident investigation can be a lot more complicated than that. In fact, it can be both overwhelming and heart wrenching - especially when there are fatalities. We h... ››› more
  • [10 November 2016]
  • Six ways to help you manage contractors in your workplace
  • I recently attended a health and safety training course and was taken aback by how many of the delegates had problems with their contractors. As a result, I decided to dedicate todays article to give you some very important methods to help you keep those contractors in line. Let's start with the most important! #1: Make your contractors sign a contract! Have a contract signed to ensure complian... ››› more
  • [08 November 2016]
  • Must your labour broker pay for PPE?
  • What would you do in this situation? You've contracted the services of a labour broker. He's given his employees personal protective equipment (PPE) to wear, but you've done a risk assessment and don't think the PPE is adequate. Can you force him to increase the PPE allocations to his workers? If so, to what extent can you do this?   Attention! Health and Safety specialists face fin... ››› more
  • [03 November 2016]
  • What must you do if your employee is injured during his lunch hour?
  • Your employees' health and safety is important to you. But what are your legal obligations if your employee is knocked down by a car when he's crossing the road during lunch time, can you claim from the Compensation Fund? There's one question on the accident claim form that you need to answer correctly. This will determines if you can claim or not.                             ... ››› more
  • [01 November 2016]
  • Deregistered as a Vat vendor? You may be liable for exit Vat.
  • Dr Martin's a GP and operates from a home-based surgery. He's decided to deregister as a Vat vendor, because his income's R800 000 per annum. Does it mean he'll have to pay exit Vat on his home? But Dr Martin's facing another challenge because his home surgery consists of 30% of the area of his home, and he's been claiming a home office deduction on it for years. Must he pay exit Vat to SARS? ... ››› more
  • [31 October 2016]
  • You have two options if you catch your employee stealing from you
  • Is your employee stealing from you? If so, read on to find out what your two options are regarding employee theft. The Labour Law for Managers says theft in the workplace happens when your employee takes goods to which he has no lawful right and with the intention to keep the goods to use or sell or for any other purpose. Essentially, he has no intention of returning the goods to you as the... ››› more
  • [28 October 2016]
  • Is there a difference between a Health and Safety Rep and a Health and Safety Officer?
  • Do you know there's a distinct difference between a 'Health and Safety Representative' and a 'Health and Safety Officer'? Read on to find out what the difference is... We use the terms 'Health and Safety Representative' and a 'Health and Safety Officer' loosely, but do you know there's a distinct difference between the two? You need to know what the difference is as they perform different functi... ››› more
  • [11 October 2016]
  • My employee fell down the stairs after knee surgery...Is this an injury on duty?
  • Over the past few weeks, I've received numerous questions to our Health and Safety Helpdesk about injuries on duty (IOD). More specifically, when an injury becomes a reportable injury on duty. So for today, let me share one of the questions with you and what our Health and Safety Helpdesk expert had to say in response. Keep reading...You never know, you might be faced with the same situatio... ››› more
  • [11 October 2016]
  • 4 Steps to complete your own comprehensive health and safety system
  • One of the many complaints I hear from our subscribers is that they really want to do what's best for the health and safety of their company, and their employees. But they don't always know exactly how. Sometimes, the problem is that you just don't know where to start. But, once you get the ball rolling, you feel pretty confident that you have a grasp on all the important issues. Here's wh... ››› more
  • [05 October 2016]
  • Eight things you must include when preparing your EE Plan
  • As a designated employer, one of your duties is to prepare an Employment Equity (EE) Plan. Here are eight things to include in it. 1. The total duration of your plan: Your EE plan must be no shorter than one year and no longer than five years. 2. The goals for each year of your plan: You need to set out what EE measures you are planning for each year. Furthermore, your goals must con... ››› more
  • [15 July 2016]
  • Your six main Employment Equity duties as a designated employer
  • As designated employer, you have various Employment Equity (EE) duties. And failure to carry them out will lead to fines of as much as R2.7 million! This is evidence enough to show why you must implement employment equity properly in the workplace. So to help you ensure that you are carrying out your EE obligations correctly, here are the 6 main EE duties you are required to carry out, as a ... ››› more
  • [13 July 2016]
  • Has an employee taken leave without your approval? Here's what you can do
  • Your employee Rachel has over 50 days' of leave due to her. A few weeks ago, she asked you if she could take some leave and you agreed to it. Rachel wanted to take all 50 days of her leave. Because she's working on a client contract, you explained to her that she can only take 30 days at this stage. She agreed to this. After this agreement, Rachel went on leave but she stayed home for an ext... ››› more
  • [04 August 2015]
  • Minimise absenteeism by reducing incidents. Display these safety signs in your workplace
  • Accidents in the workplace will occur from time to time but it's your duty to ensure you minimise the risks as much as possible. Use the correct safety signs to identify and communicate hazards in your workplace so that you can minimise absenteeism from injuries and court claims from injuries sustained by visitors. Are all your employees familiar with the meaning of safety signs?   Serious ... ››› more
  • [03 August 2015]
  • Are you giving each employee the 2.25m2 of open floor space which he's entitled to?
  • Overcrowding in the workplace means your employees don't have enough space to work effectively without intruding into their colleagues' personal space. Here are three important questions you need to ask yourself to prevent adverse health effects. Seven negative effects on your staff and company   1. Insufficient space to optimise work flow results in delays, downtime and possibly rework or defe... ››› more
  • [20 July 2015]
  • Nine key considerations to give you maximum tax saving when you sign on an expatriate
  • We're suffering a severe skills drought. Everyone is complaining about how hard it is to find and keep good, skilled staff, and I've no doubt you find yourself in the same boat. The short-term solution is to search for skills abroad. The problem is expatriates don't come cheap. Here are nine points to consider to guarantee that your recruitment efforts are cost effective and compliant with ... ››› more
  • [02 June 2015]



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