HomeHome SearchSearch MenuMenu Our productsOur products

Protect your accounting data while surviving load shedding

by , 06 May 2015
According to Daryl Blundell, all small businesses should protect their systems and accounting data when the lights go out. As well as from power surges when electricity is restored after an outage.

Whenever Eskom cuts the power, he adds, all the files you were working on can be lost, damaged or corrupted so there's not much chance you'll recover your work.

While cloud accounting is a solution and working online can always be an option, not all the folders should be transferred to the cloud system. There are some other solutions to protect your data and all the information that you won't be able to restore.

Here are the suggestions Blundell made for bizmag.co.za, with our additional explanations:

1. Regular back-ups

Your latest data should be backed-up. While it takes time to do this process, losing your work can't even be quantified. Thus, keep in mind that regular data backups are a must, not only because of load shedding, but also if your hard drive crashes. An offsite backup system is recommended.

 *********** High Rated Product  ***************

Your accounting records are your business's holy grail! Are you treating them as such?

Without your accounting records, you can't prove to SARS that you've accounted for Vat correctly!

Find out which accounting records you need and how to keep them secure…


2. Invest in Uninterruptible Power Supplies (UPS) for your PC's as well as any network hubs or switches

Blundell explains that in the event of a power failure or load shedding, a UPS will give users time to exit the applications they are working on and save their work before they safely shut down their PCs.

You won't be protected if you have generators as this won't prevent PCs from shutting down. Unless you're using a UPS which will prevent your computers from losing power before you've saved your work.

3. Switch off all PC's not performing critical functions

Note that any data that is open on a PC is at risk of being damaged or corrupted in the event of a power failure.

4. Protect your files with the help of a power bank.

Using a power bank is another solution that will save your files. These are portable chargers that allow you top up the battery of your USB-powered mobile devices so you can keep going when there's a long power outage.

The choice is yours, but think about the solutions you'll have to apply in a situation like this. If your files will be lost, it will be too late so it's always important to focus on prevention rather than on intervention.

Related articles

Related articles

Related Products

Recommended for You 

  Quick Tax Solutions for Busy Taxpayers – 35 tax answers at a glance

Here are all the most interesting, thought-provoking and common tax questions
asked by our subscribers over the last tax year – everything from A to Z!

To download Quick Tax Solutions for Busy Taxpayers – 35 tax answers at a glance click here now >>>
  Employees always sick? How to stop it today

Make sure you develop a leave policy to regulate sick leave in your company.

BONUS! You'll find an example of the leave policy and procedure in this report.

To download Employees always sick? How to stop it today click here now >>>
  Absenteeism: Little known ways to reduce absenteeism

This FREE e-report will tell you how you can reduce absenteeism in your workplace while avoiding the CCMA and without infringing your employees' labour rights.

To download Absenteeism: Little known ways to reduce absenteeism click here now >>>
  7 Health & safety strategies to save you thousands

Don't let a health and safety incident cost you one more cent. Implement these seven
strategies in your company today.

To download 7 Health & safety strategies to save you thousands click here now >>>