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Protect your accounting data while surviving load shedding

by , 06 May 2015
According to Daryl Blundell, all small businesses should protect their systems and accounting data when the lights go out. As well as from power surges when electricity is restored after an outage.

Whenever Eskom cuts the power, he adds, all the files you were working on can be lost, damaged or corrupted so there's not much chance you'll recover your work.

While cloud accounting is a solution and working online can always be an option, not all the folders should be transferred to the cloud system. There are some other solutions to protect your data and all the information that you won't be able to restore.

Here are the suggestions Blundell made for bizmag.co.za, with our additional explanations:

1. Regular back-ups

Your latest data should be backed-up. While it takes time to do this process, losing your work can't even be quantified. Thus, keep in mind that regular data backups are a must, not only because of load shedding, but also if your hard drive crashes. An offsite backup system is recommended.

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2. Invest in Uninterruptible Power Supplies (UPS) for your PC's as well as any network hubs or switches

Blundell explains that in the event of a power failure or load shedding, a UPS will give users time to exit the applications they are working on and save their work before they safely shut down their PCs.

You won't be protected if you have generators as this won't prevent PCs from shutting down. Unless you're using a UPS which will prevent your computers from losing power before you've saved your work.

3. Switch off all PC's not performing critical functions

Note that any data that is open on a PC is at risk of being damaged or corrupted in the event of a power failure.

4. Protect your files with the help of a power bank.

Using a power bank is another solution that will save your files. These are portable chargers that allow you top up the battery of your USB-powered mobile devices so you can keep going when there's a long power outage.

The choice is yours, but think about the solutions you'll have to apply in a situation like this. If your files will be lost, it will be too late so it's always important to focus on prevention rather than on intervention.

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