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What is a Disaster Recovery Plan (DRP)?

by , 20 April 2015
You need to know what is a Disaster Recovery Plan (DRP) and how to use it to protect your data. Include this in your plan for protecting your accounting data and make sure you follow all the rules for your procedure to be applied properly.

Your Disaster Recovery Plan represents a documented plan to ensure you have safeguards in place in case there's a disaster. It helps your business run without major interference or delays if a disaster strikes. It basically sets out how your business will resume operations after disruption without major delays or costs.

Note that these days DRPs focus mostly on IT systems, since this is a high risk area for accounting data. In case this data is lost and irrecoverable, you could face serious challenges continuing your business. You really want to avoid weeks, or even months, of disaster recovery processes.

Why do you need a DRP?

In what follows, we'll have a look at the potential disasters your accounting data faces right now.

Eight disasters that can strike your IT equipment and endanger your accounting data

Keep in mind that the following could affect your equipment and accounting data:

1. Internal and external theft;
2. Water and flood damage;
3. Fire damage;
4. Electrical and lightning damage;
5. Power failure or disruption;
6. Accidents in general i.e. coffee over a computer keyboard;
7. Power outages; and
8. IT sabotage.
You can't avoid disasters but you can plan for them.

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Are your accounting records safe?

There are three risk areas to watch out for:
•    Unauthorised access and manipulation;
•    Manipulation of accounting information; and
•    Loss of financial information.

Click here to find out how to stop fraud today and keep your accounting records safe…


Here's how your DRP can minimise the impacts of disasters and how you can minimise down-time if an IT disaster strikes your accounting data

As a starting point, put these five key DRP areas in place to immediately minimise risk:

1. Get insurance to cover damages.

2. Regularly use off-site backups so you can access your accounting data if there's an issue with your local equipment.

3. Get security to stop intruders from stealing or damaging IT equipment i.e. alarms, security armed response company, panic buttons etc.

4. Install access control for staff and visitors to keep rogue individuals off your premises.

5. Install an Uninterruptible Power Supply (UPS) or generators for power outages so you have time to save and backup accounting data before shutting down your computers and servers. This reduces the risk that your data is irrecoverably lost.

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