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What should you do when reporting an Injury on Duty (IOD) to COID?

by , 28 April 2015
When it comes to reporting a injury on duty (IOD), there are certain rules you should follow.

By injury on duty we mean a work-related injury that happens at work and as a direct result of the duties assigned to the specific job position.

Read on to discover the specific situations when you must report a injury on duty to COID...

You need to report an IOD to the Commissioner if:

1. It's serious enough to warrant three days away from work;
2. It requires treatment by a doctor (medical practitioner); or
3. It'll incur medical expenses.

The form you must use is the W.CL.

If the employee is hurt, he must tell you about the accident immediately after the accident happens. He can do so verbally or in writing, depending on your company policy for reporting accidents.

Read on to find out how to report the inbjury to COID...

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Health and safety laws apply to EVERY company, if you have more than 20 employees you have even  greater obligations.


How to report the injury in four easy steps

1. Download the form W.CL. 2. from

2. Complete the form
You can ask HR, the medical practitioner or nurse who examined the employee to assist you in completing the form

3. Submit the form to COID
Do this within seven days of finding out about the injury

4. Attach any medical documents
Or other documents that'll help the Commissioner make a decision about compensation.

Important: Note that your employee also has the right to notify the Commissioner of the accident (Section 38.1 of COIDA).

Remember these five rules when claiming injury compensation:

1. Your employee still has a right to compensation even if he doesn't tell you himself about the accident and you found out about the accident from another source (Section 38.2 of COIDA);

2. If your employee doesn't report the accident or makes mistakes in the details he provides about it, he's entitled to compensation. Allow him to correct any mistakes he's made about the details of the accident ( Section 38.3 of COIDA);  

3. Report the accident to the Commissioner within seven days of finding out about it (Section 39.1 of COIDA)

4. Report all accidents to the Commissioner. You don't have the authority to decide if an injury or disease occurred during working hours or not. Only the Commissioner has that authority; and

5. If you don't report an injury or disease to the Commissioner within seven days, the Director General can fine you and you could face other penalties (Section 39.6, 7, 8 of COIDA). The fine includes:

•  The cost of medical assistance;
•  Any amount paid or payable, including ambulance fees,
doctor fees or any specialist fees;
•  The value of a pension (lump sum or portion); and
•  Allowances (for transportation, ambulance, treatment at home etc.) (Section 39.9, 10 of COIDA).

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