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Dealing with incident reporting: Are you 100% sure you know the steps?

by , 14 April 2015
Your health and safety management system should work without error.

However, there are many rules that are being overlooked and in many situations you get to find out the consequences when the case is reported to the court.

When it comes to incident reporting, you have to make sure that the right procedure is being set up and that the health and safety representatives know the important role they are playing.

Your health and safety representative must always follow these six rules when it comes to incident reporting:


1. Incidents must be reported and recorded. Employees must be educated in knowing the procedures of reporting incidents.

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2. Note that when incidents are recorded they automatically become part of your risk management, assisting in trend analysis and reducing risk factors.

3. All incidents should be reported immediately, or before the end of the shift.  Any injury, whether it happens on or off the site or after the shift has already finished, must also be reported as an IOD. The Compensation Commissioner decides payment of compensation. However this  doesn't include injuries such as hearing loss, vision deterioration or back strain etc, as these develop over a period of time and aren't visible to the eye.

4. The immediate reporting of incidents also facilitates the prevention of further injury or loss, and enables you to put the corrective measures in place as soon as possible, thereby preventing recurrence of the incident.

5. In compliance with the OHSA you must investigate all incidents involving machinery, equipment and hazardous chemical substances. However, this doesn't prevent you from investigating all other incidents.  

6. Incidents that you should investigate in addition to those mentioned in 5 section are:

- Recurring injuries (same cause, different people);
- Recurring injuries (same cause, same person);
- Different injuries (same person);
- High quantity of injuries (same location); and
- High quantity of injuries (same department)


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