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Four documents to include in your report of a fatal accident at your workplace to the DoL

by , 22 May 2015
If an employee dies at the scene of an accident at work, or later in hospital, you have blood on your hands.
And you have to report the incident to the DoL straight away. Call the Regional Director at your nearest labour centre. And then also inform them in writing.

Read on for four documents to include in your fatal incident report to the DoL.

*********Complete solution*********

3 Tips to get your employees to comply with health and safety laws

Employees think that safety is something 'management' must do. They're wrong. Employees also have duties to comply with the OHS Act.

It's your responsibility to make sure your employees comply. Don't know how to do it?

Here's how…


Four documents to include in your fatal incident report

1. Personal information of the victim
You need to include the following:
•    Name and surname;
•    ID number;
•    Employee number;
•    Home address;
•    Date of birth;
•    Sex;
•    Name of next of kin;
•    Next of kin telephone number;
•    Relation to next of kin; and
•    Details of any known disability.

2. Accident investigation
The investigation undertaken by your Investigation Team must have answered all the questions as outlined in this article.

We recommend you also get copies of the investigation report done by the Police to include.

Read on for two more important documents…

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Do you want to be fined, jailed or have a criminal record for life?

If an accident occurs in your workplace, and the person dies, you could be charged with culpable homicide, charged penalties of R100 000 or 2 years in jail!

The CEO or Owner of a company is personally accountable for health and safety at work.

Click here for the three things you must prove to establish your innocence.


Two additional documents to include

3. Causes of the accident
This needs to be a separate document to the accident investigation because the result is a death. Government and legal agencies will require the detail. Make sure you cover the following:

•    Why did the employee behave that way?
•    Why did other persons behave that way (if others were involved)?
•    Did he use PPE?
•    Were specific instructions not given to the employee?
•    Why was the employee in that position/place?
•    Was the supervisor there at the time?

4. Summary
This summary will form the basis of any legal issues that could result in the death of your employee. It will identify if the accident was a result of the employee's negligence or yours!

The best hazard control is prevention, so make sure your employees wear their PPE.  And make sure your health and safety measures are always up-to-date by referring to the Health and Safety Advisor.

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