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It's up to you to prove you've complied with these OHS regulations

by , 20 June 2014
OHS regulations are the law. You have to comply with them; otherwise you're breaking the law. But it's not a simple matter of complying.

If a DoL inspector shows up at your workplace, it's not enough to just say you've complied and mean it. You have to prove it.

A DoL inspector can see if you've put in safety equipment such as barriers and safety signs, so he'll probably believe you've complied there.

But there are workplace regulations that may not actually be visible. These are regulations you really need to prove you've complied with. Read on to discover what they are...

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One simple step to win over any labour inspector
By law if you operate any machinery in your workplace, you must display the General Machinery Regulations Schedule D (Or Schedule C if you use boilers) where your employees can see it. This will be one of the first things a labour inspector will look for.

If the inspector can't see it, you have to prove it

You need to keep records of everything you've put in place for your health and safety programme. But some of these records are even more important to prove you've:
It's important to keep a risk register that you and your health and safety representative complete. You must include the date and both of your signatures on the register. This shows you've done risk assessments and when you did them.
You must also keep records to prove you've:
Trained your employees
A DoL inspect can't actually see if someone has had proper training or not. They can guess, but to pass your site inspection, the inspector will need more than a hunch.
This is why you must keep registers of which employees attended OHS training. You must also keep all your employees training certificates.
But there's one more regulation you may, unfortunately, have to prove you've complied with...
Don't rely on your employees, keep a record to prove you've complies with this regulation
You may think you wouldn't need to prove you've:
 Given your employees PPE
Sadly, your employees may not comply with the health and safety rules about PPE. If they don't and a DoL inspector comes by, they won't be able to see that you've done your part.
Keep a list, signed by all your employees, that you gave PPE to. Include what PPE they got and when you gave it to them. 
If you can prove to a DoL inspector that you've complied with these regulations, even if they can't see it, you'll pass your inspection with flying colours. 
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Are you responsible for compiling your SHE file?
Are you struggling to keep up-to-date with all the paperwork?
Do you waste your time formatting all the documents?
Are you stressed out about all your legal requirements?
Of course you are. You have enough on your plate already, and keeping up with paperwork isn't on the top of your to-do list. 
But unfortunately, it's part of your job because it's a legal requirement. And, you've answered 'YES' to at least half of the questions above.

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