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Organising a company event? Here's what you need to know to ensure the safety of your staff

by , 26 February 2013
"On Sunday night, a shootout involving fans of Argentine top flight soccer sides Tigre and River Plate injured 13 people, two seriously," reports Sport24. If this had happened at a sports event your company was in charge of (like a golf day), you'd be held responsible for this health and safety incident. Don't let your company's sports events end in tragedy, read on to discover what you need to put in place to ensure the safety of your staff and participants at the event

If you're involved in organising, planning and implementing sports and recreational events for your company, you're responsible for the safety and security of the event.

This applies if you're holding a sports event like a company golf day or a physical activity for team building as well as recreational events where 200 people or more will attend like a year-end function or company exhibition.

Essentially an event's initial risk assessment will help you categorise your event as low or high risk. An event that scores high on your risk assessment will have more health and safety regulations that need to be adhered to than a low risk event.

In the case of a low risk event, as the organiser of the event, you must ensure the following five health and safety features are in place says the Health and Safety Advisor

Five health and safety factors you must have in place when organising a low risk sports event

You must:

  1. Appoint a safety officer for the event
  2. Put together a written safety plan detailing event safety, security and crowd management measures
  3. Arrange vehicle parking
  4. Initiate emergency medical measures
  5. Ensure you've informed the local police station, prior to the event, about all the event details

Without these health and safety factors in place, you could find your event in direct contravention of the Occupational Health and Safety Act. This could result in a fine or jail time – depending on the severity of the contravention – not to mention the fact that it could put the health and safety of your staff and visitors at risk. 

Even though you might be organising a low risk sports event, you need to have a safety plan in place. Turn to chapter S15 of your Health and Safety Advisor and read all about the steps you need to include in your safety plan.  

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