These are the eight things you must do to plan and prepare for your internal safety audit!
1. Ask yourself what do you need from a standard audit procedure, this is important since it outlines the set of rules your company will use when conducting safety audits.
For example: How often must you conduct an internal audit or what will the requirements of an internal audit be?
This procedure ensures:
• The quality of your audit is high;
• Your audit is effective;
• Continuity; and
• Easy comparison of results.
2. You must notify all parties in writing (everyone taking part in, or affected by, the audit).
These persons need to know where, when and what time the safety audit will take place.
3. Have the company information handy before you start. Here's a list of the types of information your safety audit team may need to get from your departments:
• A company organogram;
• The roles and responsibilities of appropriate employees;
• Health and safety personnel;
• Staff statistics (permanent, contract, temporary, casual, labour broker);
• Working hours and shifts;
• A floor plan;
• Company profile;
• Process flow;
• Health and safety risk profile;
• Remote operating locations or off-site activity;
• Union representation; and
• Energy sources.
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4. Don't forget to review your previous audits!
For this step, you need to look at your previous audit results because you'll get a clearer understanding of how well your risk management system worked.
You'll also be reminded of problem areas, and you know what to do, using previous recommendations.
5. Check incident statistics from the past 12 months.
This way, you can actually find out how effective your risk management system has been. If you make a trend analysis of accidents that happen in your workplace, you should find it easy to identify problem areas so you're aware of them before you start your safety audit. You can do this in the form of a spreadsheet with graphs.
6. Know the health and safety legislation! Stay informed and make sure you know which laws each area in your business needs to comply with. For example, lead exposure, radiation, transportation of dangerous goods.
7. Plan your time. This step required you to give everyone involved an audit plan. This plan also outlines the timing schedule. This way everyone knows when the assessments on their areas will be.
8. For the final step, you have to know the personal protective equipment (PPE) requirements so your safety audit team knows what the site's protective equipment requirements are. Remember to wear your PPE when doing the safety audit.
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