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Properly organize your safety notifications that relate to the Department of Labour. Rules to follow

by , 14 April 2015
There are certains regulations you should follow when it comes to the Department of Labour and health and safety. One field, is that your safety files and registers have to be archived under specific rules that you need to know.

Let's take a look at what the most important aspects of health and safety management are when dealing with the Department of Labour

Safety management and the Department of Labour: What you need to know

First of all, your departmental managers and investigators should have a list of the contact names  and numbers for the Department of Labour in your area.

Also, it's ideal that you only allow one or two responsible persons notify the Department of Labour regarding reportable incidents. This manages and sustains credibility and prevents repetitive notification by the investigators.

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When it comes to document control and management, keep in mind that you should register and file all documentation involved in the investigation as a single document with the investigation report.

Copies should be kept by the department involved, HR and the HSE department.

Note that you have to keep all records of investigations for a minimum of five years, or in the case of an occupational illness or disease, permanent disablement, temporary disablement, for a minimum of 40 years or until the employee retires or is deceased. Should the company close, medical surveillance records must be submitted to the DoL for safekeeping.

To maintain employee privacy, file investigation documents in a fire-proof, secure area, and should only be accessible by the authorised people.

Also, due to the private and confidential nature of the investigation documents, disposal should be by shredding only!

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