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Read this before hosting any employee 'fun day', to ensure you aren't breaking the health and safety laws!

by , 28 May 2013
In yesterday's Gloucestershire cheese-rolling contest, contestants 'chased a cheese' down Cooper's Hill, with many contestants said to have defied health and safety warnings in doing so. If news of this fun day has inspired you to host a similar sport or teambuilding event on your premises for employees, you'll first need to make sure you don't flout any health and safety laws in doing so...

If you host any company event, like a year-end function that more than 200 people will attend, you'll need to make sure you comply with the requirements of the Safety at Sports and Recreational Events Act or SSREA
You also need to make sure that if you've hired an event management company, it's familiar with the SSREA's requirements, says The Health and Safety Advisor.
This would apply even if the event you're hosting is a fun, teambuilding one like the recent Gloucestershire cheese-rolling contest.
Here's why foam versions of the traditional heavy cheese were used in this year's Gloucestershire cheese-rolling contest
Due to health and safety fears that caused the official competition to be cancelled in 2010, this year's version saw organisers replacing the usual heavy round of cheese with a lightweight foam version, says TheGuardian.
Gloucestershire police also kept a close eye on proceedings this year to ensure the event organisers were aware of their legal responsibilities.
You need to make sure you cover your legal bases if an employee is injured while playing sport at work too, says FSPBusiness.
Because your company will be held responsible for any accident or incident that happens at a sports event your company is in charge of.
So you need to ensure the safety of your staff and participants at the event and minimise the risk of your employees' health and safety being affected, says FSPBusiness.
You need to conduct an event risk assessment BEFORE the event…
By conducting an initial 'event' risk assessment, you can check whether the event is low or high risk based on the possibility of an accident or injury occurring. 
At the very minimum, you'll need to appoint a safety officer for the event, put together a written safety plan detailing event safety, security and crowd management measures, and ensure you've informed the local police station, prior to the event, about all the event details to ensure you comply with the Occupational Health and Safety Act
Two ways to comply with the Safety at Sports and Recreational Events Act!
Then, to meet your SSREA requirements, you need to also make sure emergency medical measures are put in place, and that your emergency evacuation procedures explain exactly who needs to do what if a major incident occurs during the event, says The Health and Safety Advisor.
In doing so, you'll be complying with the law and reducing the risk of any health and safety incidents during the event.

Turn to chapter E15 of your Health and Safety Advisor to get the step-b y-step guide on how to create your events emergency  plan in six easy steps.

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