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Conducting toolbox talks? Make sure you stick to these three rules

by , 26 February 2014
Want to conduct toolbox talks effectively? If so, make sure you follow these three rules.

Conducting toolbox talks (safety topics) is a legal requirement.

In this article, we explained that 'a toolbox talk is a short safety talk [that's] delivered at the workplace and on a specific subject matter. The objective is to raise awareness of a particular aspect of the work, but to do it on a regular basis so that the good safety message is reinforced.'

If you want to ensure your toolbox talks are a success, follow these three rules

#1: Have toolbox talks when there won't be interruptions

The Health & Safety Advisor recommends you hold the meeting in your work area first thing in the morning or immediately after lunch when there won't be interruptions and the work area is relatively quiet.

You must hold the safety topic once a week to reinforce your company's philosophy that job safety is important.

Note: On a construction site, the project's safety specification will determine the frequency (weekly, bi-weekly or monthly). Essentially, work that's more dangerous will require more frequent toolbox talks.

#2: Keep records in case the Department of Labour shows up

Record keeping is a must when it comes to safety management. You must keep records of the talks as proof of training.

Have employees sign an attendance sheet that records the date, duration and topic of all the training you've presented.

This is your proof that you're complying with Section 8 and Section 13 of the Occupational Health and Safety Act.

The Advisor warns that your employees can tell the DoL that you didn't tell them about the hazards related to their task. So keeping records will support your argument that you did.

Keep reading for the last rule...

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#3: Keep your sessions short

Your sessions shouldn't be more than 15 to 20 minutes. And you must allow for questions and answers afterwards (about 10 minutes).

There you have it. Stick to these three rules if you want to conduct your toolbox talks effectively.

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