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Five steps to manage your contractors' health and safety induction training so you don't have to retrain them every time they come on site

by , 28 January 2015
If you use contractors, you have to give them health and safety induction training. This training must be the same as if you were training permanent employees.

The problem is, if you get your contractors through a labour broker, you might get different workers every day.

If you don't manage who you've trained and who you haven't, you'll need to train all of them every time they come on site. This is very expensive and time consuming.

But you can avoid this. Today I'm going to show you how to manage your contractors' safety induction training using this simple five step-process...


Manage your contractors' health and safety induction training with these five steps

Step 1: Get a list of all the contractors that work under your labour broker
Make sure you have a full list of all the contractors your labour broker might send you. It's best to do so right at the beginning of your relationship with the labour broker. 
Ask them for an updated list of all their contractors at the beginning of every year in case workers have left or joined.
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Step 2: Every time a new group of contractors comes onto your site, give them induction training

You need to do this before you let them start work on site because they may know nothing about your company's procedures. Use the fully customisable training manual in Induction Training 101 to help you do this. 
Make sure they understand all your procedures in detail.
Step 3: Give these contractors a training certificate to prove they did safety induction training
Induction Training 101 has a customisable training certificate you can give to each contractor. You should include an expiry date on these certificates. Make them sign it and you must sign it too.
Then make a copy of the certificate to keep on file. Mark on your list which contractors have had this training. 
Step 4: When a contractor comes onto site, ask him for his name and training certificate
If he already had training, you can let him start working straight away. If he's new, give him training before he starts work.
Step 5: If you see the training's expired, retrain the contractors before they start work
Check the contractors' names and training certificates against your records. If you can see they did their health and safety induction training over a year ago, you must retrain them. 
This process will help you make sure you don't keep retraining your contractors each time they come on site. 
As a result, it will save you time and money on your health and safety training. 
If you're not sure what to include in your health and safety induction training, just take a look at Induction Training 101. It contains a training manual, questionnaire and certificate templates to make your entire health and safety induction training process a breeze. 

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