1. Open a job file
What to have in place before your Health and Safety Rep resigns
No need to get creative! Just get an empty file and make tabs in it for all the documents you're going to need. This file is going to serve as your reference guide regarding the Safety Rep function in your company. This isn't your SHE File, so don't get confused! This file is job-specific.
2. Job description
Make sure you have a copy of what the general job description for a Safety Rep is. Make sure it's always updated and keep it on file. You must document the function and responsibilities of the position which must be a working document. As the details of the job change, you update the document. It's also a good idea to include where in your company's hierarchy he is. Make sure that you have a list of everyday tasks that are required, as well as periodic tasks.
And that's the easy stuff. Read on for the more challenging aspects…
**********Value for Money**********
Are you responsible for health and safety in your company?
You know how difficult it is to create a safe and healthy working environment.
Especially if you've been tasked to do it on top of your daily job responsibilities.
There are dozens of questions that pop up, like…
• How do you know the health and safety documents you draw up are legally compliant?
• Can you be sure that you're checking all the hazards you should be, every single time?
And, how do you do all this without wasting a huge chunk of time that should be dedicated to your real job?
I have the solution for you right here…
Other aspects you must consider in your plan before your Health and Safety Representative resigns
Detail your company's safety processes. This is extremely important! Whoever's in the Safety Rep role in your company must know how to conduct your risk assessments. What happens in your Committee meetings. What steps to follow during an accident investigation.
4. Create a transition plan
Don't wait to do this until after the position becomes available. Draw up the plan from the point of view of your business. And also from the perspective of the actual job role. Document what on-the-job training needs to be done. What training tools they use, like the Induction Training 101
and the HSE Rep Toolkit
, you need to invest in. What training notes you need to create etc.
Now you know exactly what you should have in place in case your health and safety rep resigns. Here's a toolkit you could use to free up 1340 minutes of your health and safety rep's time!