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Eight steps to follow when dealing with abscondment

by , 09 September 2015
If an employee stays away from work for a while, you can't simply assume he isn't coming back.

There's a process to follow. And if you don't do it right, the employee could see you at the CCMA and win!

So take note of these eight steps to follow when dealing with abscondment:

1. Know what abscondment is 

Abscondment is when an employee is away from work for such a long time that you can assume he isn't returning.

2. Confirm if the employee has authorisation to be absent 

You may think your employee has absconded, but meanwhile he has received authorisation to be absent. 

So make an effort to confirm with the employee's manager or supervisor as to whether or not they granted him authorisation. 

3. Confirm if the employee has contacted his manager or supervisor 

Confirm with the employee's manager or supervisor as to whether or not he contacted them to explain his absence. 

4. Try to make contact with the employee yourself 

Try contact him via his home telephone, cell phone or email address. 

You could also send someone to his residential address or try to contact his next-of-kin.
 
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5. Notify the employee of the steps you'll take if he doesn't come back  to work 

If you can't reach him telephonically, send a letter stating that if he doesn't return to work by a specific date, you'll terminate his contract. 

If he returns to work, you'll allow him to explain himself but may still dismiss him for unauthorised absence. 

6. Terminate the employee's contract 

If the employee doesn't return to work, you may terminate his contract with immediate effect. This will be just as you stated on the letter you sent before.

7. Pay your employee what you owe him 

You don't have to pay him for his unauthorised absence, but you must still make all other payments, such as overtime pay and all other
statutory payments. 

8. Give your employee a chance to explain himself 

If the employee decides to return to work after you terminate his contract, you must give him a chance to explain himself. 
 
So there are the eight steps to follow when dealing with abscondment.

To learn more, click below…
 
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