Follow these 6 steps to design application forms and save time when recruiting employees
Having employment application forms can greatly reduce the time it takes to recruit. In other words, it can save you loads of time instead of ploughing through long CV's that contain irrelevant information that just aren't relevant to the position you're recruiting for.
The benefits to employment application forms are numerous. They include:
· Help you decide on what information you want;
· Consistency of information;
· The standardisation of applicants' information; and
· Being able to directly compare applicants on the same information; etc.
So, as you can see, it's always a good idea to introduce employment application forms in your company.
And to help you get started on them, here are 6 great steps to follow to design application forms...
Step#1: Collect information
Decide on what information you want to gather from applicants.
Step#2: Decide on the questions
Decide on what questions you believe will provide the most relevant answers relating to the job.
Read on to see the other 4 steps…
Step#3: Make sure your questions are legal and professional
The A-Z of legal recruitment
Did you know there are 11 legal requirements for recruitment?
Do you know how the Employment Equity Act affects your job advertisement?
Do you know what checks you can legally conduct on an applicant?
Are you sure your employment contract includes the 16 clauses the law says you must have?
If you don't have all of these aspects correct, you'll be on the wrong side of the law when it comes to your recruitment process.
Click here for more details...
Remember to be relevant and professional in the way you ask questions on the application forms.
Discriminatory questions, as well as any irrelevant ones, can get you into a lot of trouble with the Commission for Conciliation, Mediation and Arbitration (CCMA).
Step#4: Create application templates
Keep practical things in mind when it comes to the application forms. This includes:
· The company logo;
· Keep the look and structure of the form professional;
· Leave enough space for applicants to provide answers, and where there is a simple 'yes' or 'no' answer, provide check boxes; etc.
Step#5: Proofread and test the form out
When you're happy with the content of the form, as well as the design, get some staff to 'test' it, for feedback and to proofread it.
Through doing this, they can help identify any possible problem areas, spelling mistakes, ambiguities, irrelevant information etc.
Step#6: Print the forms out and/or upload them to your website
Once the forms have passed the test phase, you're all ready to print them out and, if applicable, upload them to your website.
*Note that printed forms don't always appear as professional-looking on websites, and so some adjustments may be required for website-based
To learn more on employment applications, subscribe to the Practical Guide to Human Resources Management
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