Step#1: Look for any patterns of absenteeism
Very often, you'll find that absenteeism
tends to follow a particular pattern.
A classic example could be the fact that employees take Mondays or Fridays off – taking a long weekend for themselves.
Others may take a few days off every few months, hoping that nobody will remember their last spout of absenteeism
Or, their sick days coincidentally coincide with major sporting events.
These days, when it comes to identifying patterns, software can do the trick at effectively spotting any peculiar patterns of absenteeism
in the workplace.
Remember that, if an employee is sick for two or more days, she must produce a valid sick note to verify her illness. Ensure you have the relevant clause, in your contracts, with regard to this.
Step#2: Keep and maintain accurate records
It's of the utmost importance to keep in mind that being able to spot any patterns of absenteeism
in the workplace requires you to keep and maintain accurate, and current, records.
It can be extremely difficult to identify, and prove, a case of an employee's absenteeism
Ensure that all your employees complete their leave forms. Also, remember the Basic Conditions of Employment Act (BCEA) requires all employees to fill out attendance registers.
So, when it comes to absenteeism
and disciplinary action, keep in mind that your records will act as the cornerstone of your evidence.
Those were two steps to follow in effectively monitoring absenteeism
in the workplace.
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