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Keep a close eye on absenteeism with these two steps

by , 19 October 2015
Absenteeism costs you thousands of Rands every single year. It also hampers overall production!

So, it makes sense to prevent it altogether.

Now, stopping it completely would be unrealistic because of your employees will be genuinely ill or have some serious matter to attend to. But there are also some who will take their chances...

Overall, it will help to address any early signs of absenteeism. By doing so, you can take steps to ensure your business continues to move forward at a consistent rate.

So, here are two steps to follow in monitoring absenteeism in the workplace:


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Step#1: Look for any patterns of absenteeism

Very often, you'll find that absenteeism tends to follow a particular pattern.

A classic example could be the fact that employees take Mondays or Fridays off –  taking a long weekend for themselves.

Others may take a few days off every few months, hoping that nobody will remember their last spout of absenteeism.

Or, their sick days coincidentally coincide with major sporting events.

These days, when it comes to identifying patterns, software can do the trick at effectively spotting any peculiar patterns of absenteeism in the workplace.

Remember that, if an employee is sick for two or more days, she must produce a valid sick note to verify her illness. Ensure you have the relevant clause, in your contracts, with regard to this.

Step#2: Keep and maintain accurate records

It's of the utmost importance to keep in mind that being able to spot any patterns of absenteeism in the workplace requires you to keep and maintain accurate, and current, records.

It can be extremely difficult to identify, and prove, a case of an employee's absenteeism.

Ensure that all your employees complete their leave forms. Also, remember  the Basic Conditions of Employment Act (BCEA) requires all employees to fill out attendance registers.

So, when it comes to absenteeism and disciplinary action, keep in mind that your records will act as the cornerstone of your evidence. 
Those were two steps to follow in effectively monitoring absenteeism in the workplace.

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