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Oh no. Not another meeting! How long is this one going to take?

by , 27 January 2015
Do you feel your working time has become one long extended meeting? And while I know most meetings are important, they tend to eat away at your valuable time.

Well I've got good news for you... I've uncovered some proven ways to handle meetings that will lead to higher productivity for everyone. It also means you'll save a bucket load of time in getting them over and done with, in no time at all!

Keep reading below for the four most important responsibilities you have to run effective meetings...


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Four important responsibilities to make sure you run effective meetings


1) What to do before the meeting
Send your agenda with your meeting request at least 24 hours before the meeting. I'm assuming you're using an electronic calendar – I don't know too many people who don't. Show what you want to discuss at the meeting, and what you want out of it. You're not going to accept any meeting requests that don't have this attached, so don't expect others to.
 
2) How to start the meeting
Everyone should've read the agenda, otherwise they shouldn't have accepted the meeting. Start the meeting with a quick overview of the agenda, remind everyone what you're looking to get out of the meeting.
 
3) At the end of the meeting
Summarise all the agreed action points – this'll make sure everyone knows what they have to do to be in line with what you wanted from the meeting.
 
4) A trick to always end meetings on time
It's hard to get the 'best of both worlds' when it comes to meetings i.e. discuss everything you need to and finish on time. But try this strategy the next time you hold a meeting:
 
Keep a sheet of paper next to you. Label it 'Topics to revisit'. When the meeting moves off the point at hand, stop the conversation and say, 'Should we revisit this later?'
 
Your team will be content to let the matter go, knowing it'll be handled in more depth another time. Just make sure you do cover it at a later stage if you need to.
 
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