Managing outstanding leave balances is easy if you have the know-how.
The Practical Guide to Human Resources Management explains that once you complete your leave audit, you need to make your employees take their outstanding leave so they'll be within the current leave cycle.
Remember, you can't pay your employee for the outstanding prescribed leave, unless you terminate employment.
So how do you ensure employees take their leave?
Manage outstanding leave balances by using these tips to make sure employees go on leave:
#1: Don't wait for employees or managers to decide to take leave. Be proactive and meet with each manager to schedule leave for affected employees. Be firm and don't allow your managers to make excuses.
Remind them that this is an unnecessary cost to the company. If they don't schedule leave within a reasonable timeframe (say one week), escalate the matter to senior management or schedule enforced leave for the employee(s) yourself.
#2: Don't be intimidated. You must send each employee on leave for at least 15 working days' in every leave cycle (or within six months thereafter). You can face hefty fines and penalties from the Department of Labour if you don't.
#3: Break up really big balances into smaller chunks within the current leave cycle or send employees on extended leave, if possible. It may be necessary to impose long leave on those employees with really big outstanding leave balances.
For example: Let's says Bafana has big outstanding leave balances. His manager could choose from a range of options to deal with his big leave balance. He could
#4: Tackle smaller outstanding leave balances as soon as possible. This way they'll have far less impact on your daily business activities.
For example: Sibongile's manager could choose from a range of options to deal with her small leave balance:
Knowing how to manage outstanding leave balances will help ensure you comply with the Basic Conditions of Employment Act (BCEA). And most importantly you'll save your company thousands when your employees take their outstanding leave.