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Do you know the six steps to holding the perfect performance review meeting?

by , 18 June 2014
You've prepared the right documents for your employee's performance review. You've notified your employee of the date and he's well prepared. It's now time to hold the performance review meeting.

So where do you start?

Follow these six steps to ensure you conduct the perfect performance review meeting.

Six steps to the perfect performance review meeting

Step #1: Open the meeting

Welcome your employee to the meeting. After this, recap the purpose of a performance review meeting, says the Practical Guide to Human Resources Management.

Here, you'll mention the fact that you use performance review discussions to monitor how your employee is doing in terms of delivering against his job description and that you're here to help him achieve his goals.

Also tell your employee about what you expect from him during the meeting.

Step #2: Initiate the performance discussion

Discuss your employee's performance swiftly, without being rude or abrupt.

Start by explaining that you're going to get his self-ratings on each of the goals before discussing them individually.

You can't afford to overlook the next four steps.

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Four additional steps you must follow when you conduct a performance review meeting

Step #3: Get your employee to accept the performance evidence

Once your employee's explained his rating, give him the evidence and feedback you used to determine your rating for that goal.

Step #4: Make sure your employee knows where he needs to improve

Your employee must know exactly where he needs to improve. You must be specific in your feedback and avoid generalities that won't highlight areas that need development.

Step #5: Set new goals and targets

You must identify the key outputs, the required performance standards and the measurable criteria.

Note: You must review these goals at the next review and tweak them if they're no longer relevant.

Step #6: Close the meeting

End on a positive note. Sound optimistic and be as genuine as possible.

There you have it. If you want a perfect performance review meeting, take these six steps.

PS: We've just scratched the surface with these steps. A lot more detail goes in each step. If you want a complete breakdown of the steps, check out the Practical Guide to Human Resources Management.

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