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When should I hold performance appraisal meetings?

by , 22 July 2014
Our labour experts have been getting a lot of questions regarding performance appraisals lately.

One question we've picked from their large pile comes from Anneli, a business owner who's based in Joburg.

She wants to know when she should hold performance appraisal meetings.

If you want to know the answer too, keep reading so you can ensure your performance appraisals are a success.

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Here's when to hold performance appraisal meetings

Experts behind the Practical Guide to Human Resources Management say there are different intervals for performance appraisals.

You can hold informal appraisals every four to six weeks and you can hold formal appraisals every quarter.

Let's look at each type in detail.

Informal appraisals: With this method, you can, for example ask: 'How's it going with the Smith account?' or 'Have you ironed out the problems with the new compressor?' or 'How's work going at the moment?'

Make sure your informal appraisals are:

  • Short and to the point;
  • Informal, relaxed and open; and
  • Able to identify possible coaching opportunities.

In addition, use them to get clear feedback on performance to date and identify current barriers to effective performance.

Now let's look at formal appraisals.

Formal appraisals: The formal appraisal is a more structured process to assess your employees' performance.

You must ensure your formal appraisals are:

  • Detailed, summative assessments of performance and delivery;
  • Participative discussions between you and your employee; and
  • Followed up with an individual development and career discussion.

There you have it: Now that you know when to hold performance appraisal meetings, make sure your appraisals are a success.

PS: If you need guidance on how to prepare for your performance appraisal meeting, don't hesitate to check out the Practical Guide to Human Resources Management for information.

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