According to the Practical Guide to Human Resources Management, as an employer, you have a duty of care to take all reasonably practicable steps to protect the health, safety and welfare of all people at your workplace, including at company approved work functions.
This means you must take steps to ensure employees don't damage your company's reputation with their undesirable behaviour at company functions.
So make sure all your employees behave appropriately and still have a good time.
Use these six guidelines to ensure your employees behave appropriately at company functions
Guideline #1: Tell your employees to maintain an appropriate standard of conduct to ensure the safety and peaceful enjoyment of those attending the function. In addition, get function organisers or appointed company representatives to monitor attendees' behaviour.
Guideline #2: Communicate to your employees that you won't tolerate offensive behaviour, including excessive or inappropriate consumption of alcohol.
Offensive behaviour is any behaviour that causes disturbance to, or annoyance of others or breaches acceptable social morals and values. So watch out for these common types of inappropriate behaviour:
Guideline #3: Remove inebriated employees from the function. Where an employee is over the legal limit and can't drive, provide transport to a safe location. You have the right to reclaim any costs associated with providing taxi services or accommodation costs from the employee's wages later.
Guideline #4: Only permit smoking in designated smoking zones.
Guideline #5: Insist all employees report any incident involving offensive behaviour, personal injury or property damage to the function organiser or a senior manager.
Guideline #6: Make your employees aware that anyone whose behaviour breaches the provisions of the Code of Conduct will face disciplinary action.
There you have it. Use these guidelines to ensure all your employees behave at a work function.