It's crucial that you have a disciplinary code in your workplace.
This is because 'a disciplinary code is a guideline for the procedure for dealing with breaches of the company code of conduct,' explains the Practical Guide to Human Resources Management.
And that's why yours must adhere to these five principles…
Be sure to keep the following principles in mind when you write your disciplinary code:
Principle #1: You have the right to take appropriate disciplinary steps against any worker who acts in a manner that's contrary to the code of conduct (or the contract signed in the employee's letter of appointment).
Principle #2: The disciplinary code must also recognise the worker's right to a fair hearing and appropriate and just disciplinary action.
Principle #3: The emphasis of any disciplinary system must be on prevention, justice and rehabilitation.
Principle #4: You must ensure that employees are aware of the standards of acceptable behaviour expected of them.
Principle #5: Ask employees to sign the disciplinary code as soon as you employ them.
Remember, your disciplinary code is a guideline. Its interpretation must be flexible and adjust to various circumstances.
Overall, the key principle of a disciplinary code is that the employer and employees MUST treat each other with mutual respect.