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Simplify those overtime problems by implementing an overtime register today!

by , 03 May 2013
Doctors work all hours to keep people healthy. Even more so if they're military doctors where the health risks are greater. But that doesn't mean they also see great overtime benefits. They often have to fight for their overtime pay, with doctors who work up to 88 hours overtime a month now writing to Defence Minister Nosiviwe Mapisa-Nqakula and demanding payment. Here's how to prevent a similar fight about overtime with your employees, simply by explaining your overtime policy to them and implementing an overtime register to keep track of exactly who worked overtime, when.

Junior doctors in Cape Town have received overtime pay for just four hours' work, despite working almost 100 hours' overtime, says The TimesLive
That's why the doctors now say 'No pay, no overtime'.
This is seen as a sign of coming tragedy, as patients don't just get sick in working hours.
Do your employees sit at their desks long after home time? Make sure they're clear on your overtime policy
The same could be true for your business, especially as harsh deadlines mean many employees need to stay at work for longer to get through their workload.
But some employees take advantage of this by claiming more overtime than they've worked.
Luckily, you can put a stop to this.
Firstly, if you require your employee to work overtime, your employment contract must state the rate of pay your employee will earn for any overtime worked, says FSP Business.
Then, best way to make this clear is to include all overtime provisions like amount of overtime allowed, who is expected to work overtime and the rate of overtime pay that your company grants in terms of the Basic Conditions of Employment Act in a special overtime policy, says The Labour Law for Managers Loose Leaf.
Lastly, to make sure you pay the right amount of overtime to the right employee, you'll need to implement an overtime register.
Here's what you'll need to include in your overtime register…
To simplify overtime issues when it comes to payroll, make sure each employee who works overtime fills out the overtime register.
Be strict on this.
Then, make sure the overtime register provides a space for each employee's name and designation, as well as the date and times the overtime was worked, as well as a reason for the overtime, to rule out any chancers. 
By implementing a detailed overtime register, you'll be simplifying the most common overtime issues.

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