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Take these five precautions to keep your confidential information safe when your employee resigns

by , 22 September 2014
Resignations are making headlines.

Last week, South African Reserve Bank Governor, Gill Marcus, announced that she'll step down in November. And earlier this month, the public protector's office confirmed that its chief executive officer and chief financial officer have resigned.

All these people have access to the most confidential information. So the next move for the Reserve Bank and the public protector's office is to keep this information safe so it doesn't land in the wrong hands.

The big question is: Would you know how to keep confidential information safe your employee resigns?

Read on to find out how to do this so you'll handle your employee's departure effectively and safeguard your company's information.

Before we get to the how, let's look at why it's important to keep your confidential information safe 

According to the Practical Guide to Human Resources Management, confidentiality of company information is crucial in today's business world. If your employee resigns and leaks confidential company information, it will expose your organisation to enormous risk

But how can you ensure your information is safe while your employee is working his notice period?

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How to keep your confidential information safe when your employee resigns

  1. Treat your employee with respect, for example, address him in an appropriate manner. If you disrespect him, he may become disgruntled and decide to sabotage your company by stealing confidential information.
  1. Once your employee resigns, get a report of all projects he's working on so that you know exactly how far along the projects are and what information he has at that point.
  1. Remind him it's illegal to share trade secrets.
  1. Remind him about the terms of your 'restraint of trade' agreement if he signed one when he started working for you.
  1. If the departing employee works with sensitive information daily, cut off the flow of information to him. Since this means he won't be very productive, you may want to consider paying him out and asking him to leave the premises immediately. It may be a good idea to let him go so he doesn't get the opportunity to expose your company to huge risks.
Here's the bottom line: You must keep your confidential information safe when your employee resigns. Use the measures above to do just that.

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