There are three categories of private information that relates to your employee:
And, when it comes to keeping this information confidential, you better do everything you can to protect it.
Protect personal information about your employees
You must protect personal information such as ID number, medical information, salary, benefits, CVs, sexual preference and race, for many reasons including the prevention of identity fraud, theft of bank details, the potential for age discrimination and unfair discrimination based on an employee's medical condition, says the Practical Guide to Human Resources Management.
Here's how to manage your employees' personal information
Protecting your employees' private information is the onus of your financial, administration and HR departments. They need to ensure they don't leave personal information lying around the office. They also need to ensure hard copies of all personal information are kept in a safe that only one or two people have access to.
Also useful, would be ensuring that your company has effective security measures on its computers and other forms of electronic storage. To do this restrict access to the server and network and make sure they're protected by a password.
And remember external service providers, such as payroll administrators and accountants, must have the same privacy restrictions.
In addition, employees must be bound by confidentiality policies. They must not: