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Warning: Use this checklist to ensure your employee returns your company property when you terminate his contract

by , 25 March 2013
The Financial Services Board (FSB) and Rinate Goosen, a general manager in its Fais enforcement division have agreed to terminate her contract at the FSB,' reports IOL Business. This makes sense considering the amount of controversy that's surrounded Goosen, who's husband is none other than the notorious director behind the Sharemax investment scam Gert Goosen. Now all that's left for the FSB to do is make sure Goosen returns its company property before she leaves her position. Here's what it - and any other company in a similar position - needs to know...

There are many reasons why an employee may leave your company. He might have found another job, been dismissed for misconduct or incapacity, been retrenched or, in the case of Rinate Goosen being asked to leave for bringing a company into disrepute.

And while many companies focus on what you need to discuss with the employee before he leaves, you also need to get your employee to return your company property.

Use this easy checklist provided by The Practical Guide to Human Resources Management to make sure you get all your company property back.

Checklist: What company property your employee must return when his employment is terminated

Please note, this list isn't exhaustive, but could include:

  1. Any keys to the office, the building, the boardroom, the toilets, etc.
  2. All stationery. Items may include (depending on the level of seniority of the employee):
  • Scissors
  • Ruler
  • Calculator
  • Dictaphone
  • Stapler
  • Punch
  • Desk pad
  1. Electronic goods such as:
  • Company cell phone
  • Laptop and carry case
  • Data projector and carry case
  • Memory stick
  1. Access cards/clock card
  2. Company car
  3. Company uniform
  4. Company credit card
  5. Client files (hard and soft copies)
  6. Company information files (hard and soft copies)
  7. Promotional material
  8. Order books (where applicable – check number sequencing)
  9. Season tickets to rugby/cricket suites
  10. Petty cash reconciliation.
  11. Company policies and procedures

By including this checklist in your employee's termination documents, you'll be able to ensure you don't lose any company property when an employee terminates his employment with your company.

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